Tag Archives: high performance team

Oxytocin, trust, motivation and employee engagement


By Elisabeth Goodman, 9th March 2017

Introduction and a caveat

There seems to be a real wave of articles and seminars on the relationship between various hormones, mental health, and our performance at work.

I am definitely not an expert in this field, although I did complete a Biochemistry degree some years ago, and have kept generally in touch through my work in and with Life Science organisations.  I would certainly invite those who are more knowledge than me to clarify any aspects of the following article that might benefit from their greater expertise.

The Neuroscience of Trust. Jan-Feb 2017 HBR article by Paul Zak

That said, there is an impressive amount of research (see notes) behind Paul Zak’s article on “The Neuroscience of Trust” in the Jan-Feb 2017 issue of Harvard Business Review, pp. 84-90.  And the conclusions echo many points that we have come across and make in our training for managers and teams.

Click here for information on RiverRhee’s training, workshops and coaching for managers and teams

His conclusions echo many points that we have come across and make in our training for managers and teams.

oxytocin and trust or motivation?

Zak’s research has established that certain behaviours can increase the level of oxytocin, and that there is a clear link between this increase and trust.

He describes the following behaviours – some of which could arguably be ways to increase motivation rather than trust.  Although the end-result of increased productivity, collaboration, higher energy, happiness, loyalty and engagement could be the same (more on this below).

  1. Recognition (of excellence).  We know that recognition for having done good work can be a strong motivator for people.  Zak claims that this will be most effective if it’s immediate, from peers, is unexpected, personal and public.  My experience is that some people would be very uncomfortable with this form of recognition and would prefer something more low-key.
  2. Introducing a “challenge” stress. This is a stretch but achievable goal for a team.  Again, different people may respond to the perceived level of challenge in different ways.
  3. Give people discretion in how they do things. This echoes the point made by Dan Pink in “Drive: The Surprising Truth About What Motivates Us” about how motivating autonomy can be, resulting in important increases in innovation.  Micro-management is the flip side of this.
  4. Enable “job crafting” – giving people a choice of what projects they work on.  This also sounds a bit like “holocracy”: organisations that self-organise, rather that using traditional hierarchical structures.  I read about how the Morning Star tomato company was successfully adopting this approach in a December 2011 HBR article.
  5. Sharing information broadly. We  know that people can perform more effectively if they understand the purpose of what they are doing.  Open and frequent communication also help people when dealing with change. So the same goes for information about company goals, strategy, tactics.  Lack of information will certainly be counter-productive to creating trust.
  6. Intentionally build relationships.  High performing teams are typically those where there is a good balance of attention to relationships as well as tasks.  And for some people, it is the social interaction at work that is a great motivator for them to be there.
  7. Facilitate whole person growth.  Good managers will pay attention to the personal as well as the professional goals of their direct reports.  They will do that through coaching, mentoring and constructive feedback.
  8. Show vulnerability as a leader.  This seems to me one of the most powerful ways to demonstrate and promote trust, albeit within certain boundaries.  Good leaders will have direct reports whose strengths complement theirs – be it in areas of expertise, or in softer management skills.  They can give people the space and the opportunity to demonstrate these strengths, by asking rather than telling them about aspects of their work.

The positive effect of trust on self-reported work performance

Zak concludes his article by citing that greater trust has been found to increase:

  • energy
  • engagement
  • productivity
  • loyalty
  • recommendations of the company to family and friends
  • alignment with company purpose
  • closeness to colleagues
  • empathy
  • a sense of accomplishment

and to decrease burnout.

He also found that people working in companies with greater trust earn more – possibly because these companies are more productive and innovative…

So, however the neuroscience works, this certainly seems like a topic worth paying attention to!

Notes

  1. Paul Zak is the founding director of the Centre for Neuroeconomic , Studies, Professor of economics, psychology and management at Claremont Graduate University.  He and his team measured the oxytocin levels of blood in volunteers before and after they completed a strategic decision task designed to demonstrate trust.  They also administered synthetic oxytocin or a placebo in a nasal spray to prove that oxytocin causes trust.  They carried out further studies over 10 years to identify promoters and inhibitors of oxytocin, and created and used a survey instrument in several thousands of companies to measure the constituent factors of trust.  In addition, they gathered evidence from a dozen companies that had taken action to increase trust, measured brain activity in two companies where trust varied by department, and referenced an independent firm’s survey of about one thousand working adults in the US.
  2. Elisabeth Goodman is the Owner and Principal Consultant at RiverRhee Consulting., a consultancy that specialises in “creating exceptional managers and teams”, with a focus on the Life Sciences. (We use training, facilitation, coaching, mentoring and consulting in our work with our clients.)Elisabeth founded RiverRhee Consulting in 2009, and prior to that had 25+ years’ experience in the Pharmaceutical Industry in line management and internal training and consultancy roles supporting Information Management and other business teams on a global basis.  

    RiverRhee is a support supplier for One Nucleus and a CPD provider for CILIP (Chartered Institute for Library and Information Professionals).

    Elisabeth is accredited in Change Management, in Lean Sigma, in Belbin Team Roles, MBTI (Myers Briggs Type Indicator) and is an NLP (NeuroLinguistic Programming) Practitioner.  

    She is a member of CILIP and of APM (Association for Project Management) where she leads on Membership, Communications and Events for the Enabling Change SIG committee.

Team Development in Project Management


By Elisabeth Goodman

Team Development chapterIt’s been an honour, whilst also slightly intimidating, to have a chapter included in this latest project management publication edited by Dennis Lock and Lindsay Scott: the Gower Handbook of People in Project Management1.

Project teams may want to get to “high performance” more rapidly than operational teams

As I say in the preamble, project teams will go through various stages of development, but they may want to get to high performance at a more accelerated rate than that usually achieved by longer-term operational teams.

In this chapter I take readers through an adapted version of Tuckman’s stages of team development2: I use forming, storming, norming, high performing and renewing in my work with teams.

I also explore how these difference stages, and the different personality types from Myers Briggs Type Indicator (MBTI), and Belbin’s team roles, can be overlaid on the project lifecycle to give team leaders real insights on how they could help their teams reach high performance more rapidly and painlessly than might otherwise be the case.

Learning techniques taken from Knowledge Management also have a key role in team development

The final part of the chapter takes readers through various Knowledge Management techniques: peer assists, after action reviews, learning retrospects and communities of practice that project teams could usefully use at various stages of their lifecycle to foster high performing teams.

My colleague John Riddell and I are currently putting the finishing touches to our own Gower publicationthat will take readers in greater depth through these and other Knowledge Management techniques.

There is a whole raft of other tools available to help teams in their development

Lock and Scott’s impressive publication runs to 865 pages.  As the title of the book implies, it contains a vast range of reflections, insights and guidance on how to address the people aspect of project management.  A focus on people will inevitably enhance the quality of the team overall, and so advance it in its development.

It’s going to take me quite a while to read through this treasure of a book, but examples of the topics that caught my attention in the first 11 of 63 chapters were:

  • Successes and failures of people in projects
  • Project sponsors and stakeholders
  • Use of contractors
  • Managing in matrix, international and virtual project organisations

Somewhere in the later chapters I spotted further themes on NeuroLinguisticProgramming (NLP) and also spirituality.  So lots to explore!

Notes

  1. Elisabeth Goodman.  Team Development, in Gower Handbook of People in Project Management. Ed Dennis Lock and Lindsay Scott.  Gower Publishing Ltd, 2013 Chapter 32, pp. 403-415
  2. Tuckman, B. and Jensen, M. Stages of small group development revisited.  Group and Organisational Studies, 1977 pp 419-427
  3. Elisabeth Goodman and John Riddell.  Knowledge Management in the Pharmaceutical Industry: enhancing Research, Development and Manufacturing performance.  In preparation.

Reflections of a team facilitator


By Elisabeth Goodman

HAVING FUN WITH PINTEREST

Summer is a wonderful time to reflect and play with new ideas.  I’ve been having a lovely time exploring Pinterest for new insights to inspire the teams I work with in workshops.

Reflections

Pinterest has only been going since 2010 and although it already has more than 70 million users it is still not widely used by people in my community, so I was surprised at how much I have started to find in the way of pictures, annotated diagrams, mindmaps, and increasingly popular infographics to inspire and illustrate some of the ideas that I use for facilitation.

If you would like to follow me on my journey of exploration, please see my “Inspiring Learning” board.

But is Pinterest’s use of visuals for everyone?  One of the posts I found is a mindmap stating that we all think in pictures.  And yet the NLP (NeuroLinguisticProgramming) representational styles are all about our different ways of representing and communicating information, suggesting that some of us prefer auditory, and others kinaesthetic (touch or feel) or auditory digital (‘self-talk’) representations.

Pinterest does include YouTube videos and audio files such as on this “youtube tips and tricks” board, but will that be enough to appeal to those whose preferred representational style is other than visual?  Pinterest statistics suggest that female users outnumber men by 4 to 1.  Perhaps we could get a demographic study by NLP representational styles?

Facilitating teams to help them achieve high performance

My colleagues and I have been facilitating a lot of team workshops – in fact that is at the heart of RiverRhee Consulting’s work for enhancing team effectiveness.  The goals and approaches that we use have been evolving as our clients ask different things of us, and as we’ve been developing our own expertise in the options available for helping teams to achieve high performance.

Team members benefit from additional insights on their own and others’ personalities.

Whether the team is relatively new, or has been around for a while, there is no doubt that gaining additional insights on people’s strengths and preferred ways of behaving will enhance relationships and build a stronger team.

A 1-hour icebreaker around the NLP representational styles, or a more in-depth 2-hour exercise based on MBTI (Myers Briggs Type Indicator) can be powerful ways to kick off ½-day, 1 day or longer workshops.  The overall event might be focused on team building, managing change or overall team effectiveness.

People enjoy finding out new things about themselves and those they work with, and take away insights that they continue to reflect upon and add depth to as they apply them not only at work, but also in their everyday life.

The importance of articulating the strategic context: vision, purpose and goals

Certainty and control: these are the two key enabling factors that team members identify when asked what would help them move more positively through their personal journey of change.  Understanding the ‘why’ and the ‘what’ – the strategic context of their work – gives them certainty about what will happen and clarity about what they can control or at least be involved with going forward.

Encouraging senior and line and managers to articulate their strategic goals in terms of key messages grounds them in the practical reality of what they want to achieve.

Sharing these key messages face-to-face with team members also makes the managers more approachable and opens up opportunities for dialogue.

I’m excited by how working with managers on their strategy is becoming an increasing component of my role as a coach and team facilitator, both independently and with the government sponsored GrowthAccelerator initiative for SMEs.

Facilitating discussions for improving team working

Managers often wish that members would take more of an active role in improving how the team works.  The answer is to give them the opportunity to have their say, and to then shape the way forward.  A pre-workshop diagnostic on the different aspects of team working, as described in “Team development, pre-requisites for success and temperature checks” can be very powerful for surfacing what’s going well, and what could be improved, especially with an outside facilitator collating the results anonymously into key themes.

It then takes only a little encouragement in a constructive workshop environment for team members to identify the priorities to focus on, along with suggested next steps and the roles they can play to address them.

Finding ways to make more of your team’s time and resources

Leaders and managers often approach us because they are looking for new ideas to address the nitty-gritty of how the team goes about its day-to-day work.

Their impetus may be a realisation that they need to do things differently in order to take on all the new things that their strategic goals entail.

There’s been a recent flurry of discussion in the APM LinkedIn group about the value or otherwise of Six Sigma and its focus on processes.  We use principles and tools taken from Lean as well as Six Sigma in our work with teams.  The opportunities these give for an open, constructive and fact-based discussion on how the team goes about its business has proved invaluable.  Contrary to what some protagonists claim, there is lots of scope for creativity, not only in the form of incremental improvements, but also for breakthrough innovation.  And yes, these workshops do make use of visual tools too!

More reflections to come

I’ll be continuing my explorations of Pinterest to expand my facilitator’s tool-kit.  I’m also looking forward to becoming qualified in MBTI Step II during the summer, so that I can further enhance team members’ insights into their own and others’ strengths.  Meanwhile, if you missed RiverRhee Consulting’s summer newsletter, and would like more food for thought, why not take a look at “Summer and the 3 Cs” now.

Notes

Elisabeth Goodman is the owner and Principal Consultant of RiverRhee Consulting and a trainer, facilitator, one-to-one coach, speaker and writer, with a passion for and a proven track record in improving team performance and leading business change projects on a local or global basis. 

Elisabeth is an expert in knowledge management, and is accredited in change management, Lean Six Sigma and MBTI (Myers Briggs Type Indicator).  She has a BSc in Biochemistry, an MSc in Information Science, is a full member of the Chartered Institute of Information and Library Professionals (CILIP) and of the Association for Project Management (APM) and is also a Growth Coach with the GrowthAccelerator.

Elisabeth has 25+ years’ Pharma R&D experience as a line manager and internal trainer / consultant, most recently at GSK and its legacy companies, and is now enjoying working with a number of SMEs and larger organisations around the Cambridge cluster as well as further afield in the UK and in Europe.

Team development, pre-requisites for success and temperature checks: tools for effective change management


By Elisabeth Goodman and Lucy Loh

This is the fourth in our series of blogs on “Enhancing Team Effectiveness in a time of change” based on our recent publication in Business Information Review(1), and other publications and seminars in progress.

In our first blog (Enhancing team effectiveness in a time of change – an introduction), we described the challenges being faced by organisations, teams and individuals and the impact that these changes have on them.

Our second blog (Recognising reactions to change, and responding to them) explored how people (either as individuals or teams) respond to change and how to help them through their journeys in a positive way.

Our third blog (Tools for supporting teams during their journeys through change) introduced five more specific tools for supporting teams during their journeys through change.

This fourth blog explores three of the tools: team development, pre-requisites for success and team temperature checks in more detail. Our next and final blog in this series will explore the other two tools: Lean and Six Sigma in Change Management and Dilts’ Logical Levels of Change.  We will also prompt you to reflect on the series of blogs on this topic, and initiate some activity to review and enhance the effectiveness of the teams you belong to.

Using a team development model to progress towards and sustain a ‘high performance’ team

We have used a version of the Tuckman(2) and Hersey-Blanchard(3)  team development models with teams that are just starting up, as well as with already established teams.  It helps leaders and team members to understand where the team is in its evolution, and what they could do to help it develop towards a stage of ‘high performance’.

The renewing (also sometimes referred to as ‘mourning’) and forming stages are the ones that will happen most frequently at a time of change for the team.  These are the ones that require the most ‘hands-on’ and directive attention from the leader.  For a team going through change and renewal, it is important for the team leader and members to celebrate the successes of the past (as previously mentioned), and to take note of what made them successful.

Team leaders and members may fear and try to avoid the storming stage but this is an important time for people to air their views openly and share their ideas constructively in order to make the team stronger.

In fact the team leader needs to play a different role at different stages: one-on-one interactions with team members are especially valuable in the storming stage and a focus outwards to stakeholders in the high performing stage.  Through awareness of these different stages, team members can also support the team leader and other team members, as well as ensure that they are fully developing their role within the team.

Structured learning techniques such as discussing other teams’ experiences in ‘Peer Assists’ at the start of a team’s life, conducting ‘After Action Reviews’ (timely debriefs on lessons learnt) at key milestones, and holding in-depth ‘Learning Retrospects’ at the end of a team’s life can be particularly useful to capture and share lessons learnt between existing and new team members and others outside of the team(4).

Identifying and agreeing on best practices as pre-requisites for success

We have coached team leaders in using variations of a list of prerequisites as a checklist for effectiveness.  Team members can help to identify, prioritise and explore best practices for check-lists such as the following:

  • Clear purpose & goals
  • Trust & support each other
  • Open communication
  • Clear roles
  • Diversity
  • Task / Relationship Balance
  • Decision Making
  • Meeting management
  • Information Management

Using team temperature checks to monitor and enhance team effectiveness

We use team temperature checks as a diagnostic with the previous prerequisites, at a time of change, to determine the status of the team, and to actively engage team members on the priorities to be addressed going forward.

The relative importance of each prerequisite will change during the life of the team, as will the team’s perception of how well they are performing.  Rather than dwell retrospectively on everything that is not working, the team should focus on the biggest gaps between importance and performance of a prerequisite, and explore the suggestions for improvement in order to move forward in a constructive way.

At the request of team leaders, we have polled members individually to obtain ratings of the perceived importance and performance against each prerequisite, and to encourage them to make suggestions for improvement to bring back to a team workshop.  Using an external objective facilitator can help with this, although in the long-term teams could manage this themselves e.g. by doing periodic ‘After Action Reviews’ in team meetings, or at key milestones.

In a time of change it may also be appropriate to involve customers, suppliers and other stakeholders in this process.  This will deliver two benefits: getting some external input, and also building relationships with people of importance to the team either during or after the change.

Notes

  1. Goodman, E and Loh, L. (2011) Organisational change: a critical challenge for team effectiveness.  Business Information Review, 28(4) 242-250
  2. Tuckman, B. and Jensen, M. (1977) Stages of small group development revisited, Group and Organizational Studies, 419-27
  3. Hersey, P and Blanchard, K Situational Leadership.  See for example : www.12manage.com
  4. Collison, Chris and Parnell, Geoff (2004) Learning to Fly: Practical Knowledge Management from Leading and Learning Organizations. Capstone; 2nd Edition

Elisabeth Goodman is the Owner and Principal Consultant at RiverRhee Consulting, a consultancy that helps business teams to enhance their effectiveness for greater productivity and improved team morale. Elisabeth has 25+ years’ experience in the Pharmaceutical Industry where she has held line management and internal training and consultancy roles supporting Information Management and other business teams on a global basis.  Elisabeth is accredited in Change Management, in MBTI (Myers Briggs Type Indicator) and in Lean Sigma and is a member of CILIP (Chartered Institute for Library and Information Professionals), and APM (Association for Project Management).

Lucy Loh is the Owner and Principal Consultant at Lucy Loh Consulting, a consultancy that helps businesses and organisations develop their business plans, and manage change in their organisations and teams to be able to deliver those plans.  She is also a RiverRhee Consulting Associate.  Lucy has 25 years’ experience in BioPharma, where she has held management roles in strategy development and all aspects of performance management, as well as extensive internal consulting.  Lucy has expertise and experience in organisation development, benefits management and in designing and leading business change. She is a certified Master Practitioner of NeuroLinguistic Programming (NLP), which enhances her work in change management and individual coaching.  She is also an accredited trainer with the Institute of Leadership and Management for Strategic Leadership.